Information for offer-holders
Congratulations on receiving your offer of a place starting October 2018. We do hope you will choose to accept it!
If you have any questions regarding your offer, or any conditions that have been set, or any other aspect of the admissions process, please contact our Admissions Officer or telephone +44 (0)1865 279404.
We have put together some useful information for you below. You may also find answers to your questions by going to the university webpages for incoming students, here.
Fees and funding
All offer holders for 2018 will shortly receive their Financial Declaration Form. This form must be completed and returned to the Admissions Officer by 30 July 2018.
If you intend to apply for financial support we strongly recommend that you make this application as early as possible. All the information you will require can be found in the booklet which was sent to you with your offer letter.
For information on fees and funding at Oxford, please visit the university website here. You will find information on tuition fees, living costs, government support and Oxford support. Information on the Hertford Bursary and a breakdown of other available funding can be found here. If you have any queries relating to fees and funding, please contact the college Bursary.
Dates for your diary
Monday 30 July
- Deadline for submitting your completed Financial Declaration and supporting documentation.
Thursday 16 August
- A Level Results Day and deadline for receipt of transcripts from candidates sitting non-standard qualifications in this academic year (i.e. another other than A level, IB, Pre-U, SIPCAL). This also includes proof of proficiency from candidates holding offers conditional on fulfilment of the university’s English language requirements. More information on acceptable English language qualifications can be found here.
Monday 20 August
- Hertford College Office will send out Fresher Packs by email to those who have successfully met the conditions of their offer. It is essential that you read all information carefully, as you will be asked to print off and complete various documents, which must quickly be returned to college. Letters will also be sent out from ‘college parents’.
Thursday 13 September
- Fresher Welcome Day at Hertford. This is an opportunity to reacquaint yourself with college before term begins. We’ll be running sessions on academic study skills, registration and induction. You’ll also have time to meet your new cohort and speak to current students. Financial support will be available for travel costs. If you can’t make it, don’t worry: we’ll repeat the information in Freshers’ Week in October.
Thursday 27 September
- All EU and international freshers to arrive at college by 3.30pm. Please confirm your arrival arrangements with the Accommodation Officer, Charlotte Malins.
Sunday 30 September
- Physics Freshers’ Maths Course. All Physics freshers to arrive at college by 6pm. Sessions with the Physics tutors run on Monday 1 October and the morning of Tuesday 2 October. Further details will be circulated once your place is confirmed in August.
Tuesday 2 October
- All UK undergraduate freshers to arrive at college. All students are given a time slot in which to arrive at college and you will be notified of your time once your place is confirmed in August.
For term dates for the duration of your course, please see the university website. Please note, however, that in Michaelmas Term freshers are expected to arrive on Tuesday 2 October, and are required to depart by 10.00am on Saturday 1 December 2018. In subsequent terms students are required to be back in residence by 12 noon on the Thursday prior to the start of term.
Not all subjects send out reading lists. Of those that do, the majority are sent out once places are confirmed in August. If your subject has a reading list, it will be sent to you by email. Please do not worry if you do not receive a reading list.
Visas and CAS requests
If you know you will require a Tier 4 student visa for your studies in the UK, please look out for important emails from the college and from the Student Immigration Team over the coming weeks. It is important that you email a colour copy of your passport in good time, so the process is not delayed. Please email this to the Admissions Officer.
CAS requests are not processed until your place becomes unconditional (i.e. you meet all the conditions of your offer). Please see the university website here for further information on visas and immigration.
Fresher undergraduates are allocated accommodation automatically, so there is nothing you need to do in order to secure your room, it will be ready for you when you arrive in October.
The answers to many frequently asked questions regarding accommodation can be found here.
Prices for 2018-19 meals and accommodation will be added to this page shortly.
Keeping in touch
Should your postal or email address change in the months prior to your arrival at college, please notify us as soon as you can. You can email us in the admissions office.
We are very much looking forward to welcoming you to Hertford in October and we wish you all the very best with any forthcoming examinations!
Allocation of graduate accommodation
Applying for accommodation
All graduate applicants who are offered a place at Hertford (either conditional or unconditional) are asked if they wish to be considered for graduate accommodation. When offer letters are sent to applicants, they are given a link to the Graduate Accommodation Application Form. Once the form is completed, applicants will be contacted by email to confirm that it has been received and to explain the next steps in the process.
In the interests of ensuring that as much space as possible is allocated to the students most in need of support (irrespective of the point in the cycle at which they apply), we allocate small numbers of rooms on a monthly basis throughout the application cycle. The categories of offer-holder we consider priorities (in the order given below) are as follows:
- those with disabilities or other special requirements which would make it hard to find suitable private, rented accommodation at short notice.
- those intending to come to Oxford for the first time for graduate study who have no previous experience of the UK.
- those with previous experience of the UK education system who have already met the academic conditions of their offer and have submitted their financial declaration.
- those with previous experience of the UK education system who have already met the academic conditions of their offer but have not yet submitted their financial declaration.
- those with previous experience of the UK education system who have yet to meet their academic conditions and who have not yet submitted their financial declaration.
The college will allocate a number of rooms on the following dates:
- Wednesday 2 May
- Friday 1 June
- Tuesday 3 July
Shortly after each allocation date, you will be contacted either to confirm that a room has been allocated to you, or to check that you wish your application to be considered again in the next release of rooms. If at any point you decide to withdraw your application and make your own arrangements for accommodation, please let the Accommodation Officer know.
Please note: When you receive an offer of a room, it will not be confirmed until a deposit of £400 has been received by the college Bursary. The deposit must be paid within 7 days of receipt of the offer of accommodation or the room will be reallocated. This deposit is refundable in the event that you do not meet the conditions of your offer (either academic or financial), however a fee of £250 shall be retained should you subsequently decide to take up alternative accommodation prior to the start of your course. Should you meet the conditions and take up the contract of accommodation, the deposit will be refunded at the end of your tenure.