Exams and Graduation
This page offers information on various types of exams and graduation related matters.
Collections are college exams that take place on Friday and Saturday of 0th Week every term. They are an important means of allowing you and your tutor to assess your progress, testing the work done in the previous term. Papers start at 9.30am and 2.30pm on Friday and 10am on Saturday and are held in the Hall or the Baring Room. Gowns (but not sub fusc) must be worn, and exam conditions apply. Please arrive 15 minutes earlier than the exam start time.
Tutors inform the Academic Office of any papers they wish to set, and a timetable is put up outside the Lodge on Wednesday of 0th Week and updated twice-daily until Collections are over. The timetable for this term’s collections will also be available on this page from Wednesday of 0th week. Please keep checking this during 0th week for any updates.
Following a decision by Academic Committee, Collection papers will be returned to students as swiftly as possible, and always by 4th Week.
Principal’s Collections are brief meetings between a student, their tutor, the Senior Tutor and the Principal, where the student’s progress is discussed. They are administered by the Principal’s PA who posts a timetable outside the Lodge towards the end of term. Principal’s Collections allow all students to be seen by the Principal each year, and can be a helpful way of reflecting on a student’s career at Hertford. Gowns should be worn.
Do email the Senior Tutor, Professor David Hopkin, if there are any matters you wish to raise.
University examinations (Prelims and Finals)
These are formal exams held at specific stages of your course, typically held in the Exam Schools, Ewert House, or in departments.
Your candidate number can be found either through the student self service area of the University’s website, or from the front desk of the Exam Schools, on the High; it is not something we are allowed to keep in college.
Please inform the Academic Office of any alternative exam arrangements you will need, as early in the academic year as possible. (This includes extra time for learning disabilities, rest time for medical conditions, the use of a word processor, and permission for medication to be taken into the exam hall.) The Academic Office will then write to the Proctors on your behalf, sending any relevant doctor’s letter.
If urgent illness or other emergency prevents you meeting a deadline or attending an exam, you will need a letter from the College Doctor which we will send to the Proctors’ Office for forwarding to the Examiners.
The use of bilingual dictionaries is no longer permitted in examinations. Students who made their request before this change to the regulations will retain their ongoing permission.
Once your results are released you will be sent an email informing you that your assessment results and the result for the year (if applicable) are available to view in Student Self Service. If you have completed your studies you will also be able to view your final classification.
More information about University Exams can be found on the University’s Examinations and Assessments page.
Awards and Scholarships for current undergraduates
Scholars and Exhibitioners
Undergraduate students who achieve a First or Distinction in their Preliminary (first-year) Examinations are elected to Scholarships. Scholars receive £200 per year, permission to wear the Undergraduate Scholars’ Gown, and invitations to the annual Scholars’ Dinner.
The following prizes are awarded for performance in Prelims and Moderations:Garth Robinson Prizes for passing Prelims in Biochemistry (£50 worth of book tokens).
John Stubley Memorial Prize for the highest marks in the Part 1A Exams in Chemistry (£100).
The following prizes are awarded for essays, dissertations, and other coursework:
Steve Trout Dissertation Prize for the best dissertation by a student taking Finals in Medicine (£150).
Guy Clark Dissertation Prize for outstanding performance in coursework or fieldwork in Geography (£500) (ending 2016).
Adam Johnson Prize for outstanding performance in coursework or fieldwork in Geography (£500)
Finals Prizes of £100 are awarded for a First in the third-year exams in any subject (apart from Oriental Studies, Modern Languages, English and Modern Languages, History and Modern Languages, Philosophy and Modern Languages, and Law with Law Studies in Europe, where these are awarded for a First in the fourth-year exams).
Masters Prizes of £50 are awarded for a First in the fourth-year exams of the four year Undergraduate Masters courses: Biochemistry, Chemistry, Computer Science and Philosophy, Engineering, Maths, Maths and Philosophy, Physics, and Physics and Philosophy.
A wide range of prizes are awarded by subject for performance in Final Honour School examinations to students completing the final year of their studies:
Boase-Dangerfield Prize in History and Joint Schools, but excluding History and Modern Languages (£100).
Charnley Law Prize in Law – not awarded if no Firsts are achieved (£500) (ending 2017).
Hertford Subject Prizes for the best First in each subject, except History and Law (£100 each).
Transcripts and Certification
Certification of your student status (for Council Tax purposes, etc) is available through the University’s Student Self Service website; increasingly, academic transcripts will be available here too, and currently all those who began courses during or after MT07 should be able to obtain a copy of their full academic record through the Exam Schools website.
Verification of University qualifications can be obtained from the Degree Conferrals Office.
The University only issues one degree certificate on the day the degree is conferred. Proof that you have completed your course can be provided on request by the Degree Conferrals Office. Should you lose your original certificate, a replacement can be obtained at the cost of £30.
Should you require a record of your academic course from the College, email the Academic Office and we will prepare one for you. Please explain fully what the ‘transcript’ is for, what details you would like included, how many copies are needed, and where you would like it sending. We are also able to produce an electronic version for online application procedures.
Undergraduates and taught course graduate students receive an email invitation in Michaelmas Term of their final year with information about booking a degree ceremony, with a deadline during January for decisions. Research students will be contacted with potential degree ceremony dates once they have submitted and will be able to book a date once they have been granted leave to supplicate.
Former students returning to graduate
The University’s waiting lists for dates from July 2018 to May 2019 are now open. If you have already completed your degree and wish to place your name on a waiting list to graduate in person, please complete an application form and return it to us by email or post (addressed to the Deputy Academic Administrator, Hertford College, Oxford OX1 3BW).
Hertford’s degree days up to May 2019 will be:
- Saturday 14 July 2018 – morning ceremony
- Friday 20 July 2018 – afternoon ceremony
- Saturday 21 July 2018 – afternoon ceremony
- Friday 27 July 2018 – afternoon ceremony
- Friday 28 September 2018 – afternoon ceremony
- Saturday 29 September 2018 – afternoon ceremony
- Saturday 3 November 2018 – morning ceremony
- Saturday 11 May 2019 – morning ceremony
Current students are given priority to attend degree ceremonies, whilst returning graduands and those wishing to have the MA conferred are allocated places where available.
Once you have applied for a particular date we will add you to the waiting list, and, after the booking deadline for current students has passed you will be informed whether a place is available for you. Places will be allocated to returning graduands by the University on a first-come first-served basis, taking place from February onwards. Please note that places may be limited and we therefore cannot guarantee that a space will be available on your chosen date.
Graduation days at Hertford are presided over by the Dean of Degrees. For afternoon ceremonies, drinks are served, followed by lunch in Hall for the candidates and their guests (maximum of 3 guests per graduand). Ceremony tickets are then collected from the Lodge and guests make their way to the Sheldonian Theatre; candidates process to the ceremony wearing the academic dress they wore while studying, and taking with them the gown and hood of the degree that is to be conferred.
For morning ceremonies candidates and their guests collect ceremony tickets from the lodge, and candidates attend a briefing from the Dean of Degrees before processing to the ceremony; following the ceremony drinks are served, followed by lunch in Hall.
If you would like to graduate in absentia please simply complete the application form confirming this, and we will put you forward at the next possible degree ceremony.
There is a charge of £40 to have the MA conferred. Payment must be made through the university online shop, prior to the ceremony date in order for your certificate to be issued. However, we do not recommend making payment until you have received an email confirming your booking (either in person or in absence).
For those having the MA conferred in person, you will be required to kneel in front of the Vice Chancellor who will touch you on the head with a Testament, admitting you ‘In the name of the Father, of the Son, and of the Holy Ghost’. You have the option of the non-Christian formula; if this is what you require please let us know when you submit your application form. It will not be permitted to request the non-Christian formula on the day of the degree ceremony.