Information for graduate freshers
We look forward to welcoming you to Hertford this year. Below is information on joining and becoming part of the college, including forms to complete and return. This page will be regularly updated with new information when it becomes available so do check for updates.
Welcome from the Tutor for Graduates
As Tutor for Graduates, I am delighted to welcome you to Hertford as a graduate student. I hope that you will have a successful and enjoyable time in Oxford and will be able make the most of the many opportunities that the University and college have to offer. At Hertford, it is my job to oversee the academic aspects of your time here – I am also involved in welfare issues, and you will see me at social events throughout the year.
All aspects of college academic administration (such as signing of official forms) are dealt with through the Academic Office, led by Lynn Featherstone (the Registrar). The Academic Office will be able to help you with routine matters, but I am always available to help or advise with more complex problems where necessary: you can contact me using the Tutor for Graduates email address. We also have a highly experienced welfare team, led by Alison Woollard (the Dean) and Gill Shreir (the Welfare & Wellbeing Coordinator): they will be introduced to you when you arrive.
On arrival, you’ll be allocated a College Advisor who will provide your formal academic link with the college. In most cases they will be a member of your academic department and/or have expertise related to your field of study. Their support is additional and complementary to, but does not replace, the supervision provided by your department.
You are automatically a member of the ‘Middle Common Room’ at Hertford (the MCR, as opposed to the Junior Common Room (JCR) for undergraduates and Senior Common Room (SCR) for academic staff). The MCR provides the social focus for the graduate community and organises many social and academic-related activities throughout the year, which we hope you’ll participate in and enjoy. The MCR is run by a committee elected from its members and the MCR President will be in touch with you about those. MCR activities are a wonderful way to get the most out of Oxford and Hertford and there are many other student-run college and University societies, covering an extremely wide range of activities and interests.
I look forward to meeting you at our induction events when you arrive, and very many thanks for choosing to be a member of our community.
Professor Bjarke Frellesvig, Tutor for Graduates
What should I do next?
Please complete the following forms:
Once you have returned your Student Contract you will receive your university log-in details by email; please follow the instructions to register. There will be a number of induction meetings around the start of term (including a medical registration session), and the MCR (graduate common room) will run events to welcome new graduates and tours of the college in the preceding weeks.
A welcome pack – including your University card – will be awaiting your arrival. Attend one of our drop-in sessions (times below) to collect your pack at the college’s Academic Office, located in room OB1.8 on the ground floor of the main quadrangle. Please arrive promptly on the hour and bring a passport-sized photograph with you for college records, and (for international students) your passport and visa for scanning.
- Monday 30 September – Thursday 3 October at 5pm
- Friday 4 October at 4pm
International & EU students
Details of the Orientation Programme for European and international students can be found on the University website.
Please note that all non-EEA students should obtain a student visa before coming to the UK. Please refer to the UK Government website for further information and to ensure that you meet the requirements for entry into the UK. All student visa matters are dealt with by your department. You will need to collect your biometric residence permit card on arrival: please see the University’s guidance on Tier 4 Student Visas for further information.
Welfare and medical registration
New students are encouraged to register with an Oxford doctor, and we strongly encourage all Hertford students to register with the College Doctors at the 28 Beaumont Street Surgery. This letter from the College Doctors includes details regarding online medical registration, which you should complete prior to your arrival in Oxford. You should complete this in addition to the in-person medical registration appointment with the College Doctors at the start of term. The following documents provide further useful information:
Voting in a UK General Election
It is very likely that a General Election will be called in the near future, and so we remind you of how and where you can vote. Please read this notice carefully and take the necessary steps to ensure that, if eligible, you are able to vote in what is sure to be a hotly-contested election.
You are eligible to vote in a UK General Election if you are over the age of 18 and:
1) a UK or Irish citizen, or
2) a qualifying Commonwealth citizen resident in the UK
As a student, you can choose to vote in either your home constituency or in the constituency in which you are resident at university. Though in local elections you may vote in both constituencies, in a General Election you may only vote once and so you must choose whether to vote at home or at university.
In order to vote, you need to ensure that you are registered in the correct constituency or constituencies on the electoral roll. Remember, you can be registered in both your home constituency and in Oxford. You can check your registration, or apply for a new registration, here:
If an election falls in term time and you wish to vote in your home constituency, the easiest way to do so will be by postal vote. If you wish to vote by post then you must apply for a postal vote in advance. You can do this at any time from now onwards, but all applications must be received 11 working days before the date of the poll. You can apply for a postal vote here:
Given that it is entirely plausible that an election will be called at short notice and that it will fall in term time, we recommend that you make the necessary arrangements in good time. In particular, we recommend that students who are new to Oxford consider registering for a postal vote in their home constituency, thus avoiding any last-minute confusion in the event of a snap election in the first weeks of term. If you do not register for a postal vote in your home constituency, you can still vote in person at home, or alternatively you can vote in person in your Oxford constituency so long as you are registered to do so. Applications for a postal vote can be cancelled up to 11 working days before the poll.
When choosing whether to vote at home or in Oxford, you might like to know that students who live in Hertford’s North Oxford properties may vote in the constituency of Oxford West and Abingdon. Students living in all other college-owned accommodation, in the South Oxford annexes and on the main Catte Street site, may vote in the constituency of Oxford East. If you choose to register in Oxford and you live on the main college site, please ensure that you register your residence as ‘Hertford College’ and not the ‘Principal’s Lodgings, Hertford College’. Any student who incorrectly registers their address as the Principal’s Lodgings may be de-registered at short notice.
We would note that some commentators have suggested that an election in October or November would likely see disproportionately few students participating due to the distractions of the new academic year. Please don’t be someone who misses out. Make sure that you are able to use your vote, whether at home or in Oxford.
Academic dress (‘sub fusc’)
During your time at Oxford you’ll often be required to wear academic dress called sub fusc, most notably for Matriculation, sitting University examinations and Graduation. You can find out more about what sub fusc includes on the University website. Sub fusc items can be purchased from various shops in Oxford.
Finding out more
If you have any questions, don’t hesitate to get in touch with us in the Academic Office. Please make sure that we have an up-to-date email address for you too (not a previous institutional one which may expire). You’ll also find a link to an interactive map below to help you get your bearings in Oxford: Hertford College sites and transportation are visible but you can see lots more by clicking the tabs on the left-hand side, including shops, banks, healthcare, libraries and directions.
Interactive city map