Archives FAQs

Charges

We do not charge for answering straightforward enquiries from academic researchers or members of the public.

We will not normally charge for supplying digital images for academic or other non-commercial purposes such as publications, exhibitions or websites, but we may make a charge if reproducing and editing the images is particularly time consuming. We reserve the right to charge to cover the costs of any photocopying or printing.

 Reproductions for personal or private research

No photocopying, scanning or any other form of reproduction may be carried out without prior permission from the Assistant Archivist. Researchers may request copies to be made of documents in the Archives for the purposes of private research, subject to the physical condition of the records and any legal restrictions. Please complete a Reproduction Permission form and return to the Assistant Archivist.

 Reproductions for commercial purposes

We will normally charge a fee for reproduction and usage of images in the case of commercial publication; in this case please contact the Librarian or Assistant Archivist to discuss your project. We will normally ask for a copy of publications to be donated to the Library and Archives.

 Digital Cameras

Digital cameras may be used to make personal research copies, with the prior permission of the Assistant Archivist and on completion of a self-photography form.

 Copyright

Researchers wishing to reproduce material for publication or commercial use must obtain permission from the copyright holder. Where the copyright is held by Hertford College the researcher must complete a copyright permission form. If the copyright is held elsewhere it is the responsibility of the researcher to seek permission from the copyright holder before a reproduction can be made.