Conference & events bookings
The Conference & International Programmes department organises and hosts Educational conferences, and Spring and Summer Schools for universities from all over the world. We can help you to co-ordinate your programme and teaching, or simply supply student accommodation and meals.
Graduation & degree conferals
If you are a current student, you should visit the graduation page on the Hertford Intranet.
If you are a former student returning to graduate, the University’s waiting lists for dates from July 2019 to May 2020 will open in December 2018. If you have already completed your degree and wish to place your name on a waiting list to graduate in person, please complete an application form and return it to the Academic Office by email (email@example.com) or post, addressed to the Deputy Academic Administrator, Hertford College, Oxford OX1 3BW.
Graduation dates 2019-20
Hertford’s degree days up to May 2020 will be:
- Saturday 13 July 2019 – morning ceremony
- Tuesday 23 July 2019 – afternoon ceremony
- Saturday 27 July 2019 – morning ceremony
- Friday 2 August 2019 – afternoon ceremony
- Friday 14 September 2019 – afternoon ceremony
- Saturday 28 September 2019 – afternoon ceremony
- Saturday 2 November 2019 – afternoon ceremony
- Saturday 9 May 2020 – morning ceremony
Current students are given priority to attend degree ceremonies, whilst returning graduands and those wishing to have the MA conferred are allocated places where available.
Once you have applied for a particular date we will add you to the waiting list, and, after the booking deadline for current students has passed you will be informed whether a place is available for you. Places will be allocated to returning graduands by the University on a first-come first-served basis, taking place from February onwards. Please note that places may be limited and we therefore cannot guarantee that a space will be available on your chosen date.
As the ceremony date approaches, we will contact all those booked to attend with further information about the ceremony day including a timetable, how to collect your guest tickets (maximum of 2 per graduand from July 2019 onwards), and how to order your gowns.
Graduating in absentia
If you wish to receive your degree certificate, but do not wish to attend a degree ceremony in person, you may choose to graduate in absence. If you opt to graduate in absence, your certificate will simply be posted to you after the conferral has officially taken place. If you choose to graduate in absence, it will not be possible to return and graduate in person at a later date for the same degree.
If you would like to graduate in absentia please simply complete the application form confirming this, and we will put you forward at the next possible degree ceremony date (please note this may not be one of the dates listed above).
University Terms & Conditions
All students (current and former) wishing to book a degree ceremony must read the University’s Terms and Conditions. These conditions set out important information which you must be aware of.
There is a charge of £40 to have the MA conferred. Payment must be made through the university online shop, prior to the ceremony date in order for your certificate to be issued. However, we do not recommend making payment until you have received an email confirming your booking (either in person or in absence).
For those having the MA conferred in person, you will be required to kneel in front of the Vice Chancellor who will touch you on the head with a Testament, admitting you ‘In the name of the Father, of the Son, and of the Holy Ghost’. You have the option to request the non-Christian formula; if this is what you require please let us know when you submit your application form. It will not be permitted to request the non-Christian formula on the day of the degree ceremony. Please note this applies to the Oxford MA only; no other degree is admitted using a Christian formula.
Cancelling your booking
The university operates a 60-day cut-off for all degree ceremonies. If you are no longer able to attend the ceremony you have booked, it is imperative that you let us know as soon as possible, and no later than 60 days prior to the ceremony. This includes candidates on the waiting lists. The University reserves the right to add candidates from waiting lists within the 60-day cut-off period and up until 30 days prior to the ceremony; if you are booked onto a ceremony date from the waiting list at this time, you will not be permitted to cancel.
If you inform us that you are no longer able to attend the ceremony once we are within the 60-day cut-off period, your degree will be conferred in absentia.