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Home / Alumni / Update your details

Update your details

Hertford College stores your data securely on Oxford’s centralised alumni and supporter database.

For more information on how we use and who has access to it, please see our abridged privacy notice below or view the full Hertford College Privacy Notice.

  • View our abridged Privacy Policy

    How we use your data

    The personal data you provide on this form will be used to meet Hertford College’s legitimate interests of alumni and supporter engagement, fundraising and stewardship. We will use your data to manage our ongoing relationship and engagement with you, and to send you communications about news, research developments, alumni benefits and services, events, exhibitions, collections and resources, reunions, volunteering opportunities, fundraising priorities and progress updates from the University. We will also use your data to record and/or update your contact details and communication preferences, and record any interactions or contributions you have made to college and University life.

     

    Who has access to your data?

    The data you provide will be stored and shared across the collegiate University of Oxford, including with its relevant clubs and societies if appropriate, in accordance with the University’s policies and procedures via our shared relationship management system. You have the right to object to the processing of your personal data at any time. The University and participating colleges are both “data controllers”, meaning you can contact either the University or your college if you have questions about your data.

    We may also need to share your data with third-parties working on our behalf to assist with our communications (e.g. mailing houses, printers) and events (e.g. external venues, caterers). We will only do this in appropriate circumstances, for specified purposes, by secure means, and with the relevant data sharing agreements in place. We do not and will not sell your data.

     

    How long we keep your data

    We consider our relationship with our alumni, donors and supporters to be lifelong and we will retain most of your data indefinitely unless you request otherwise.

     

    Your rights

    You have the right to opt-out of direct marketing at any time. You also have the rights to request access to and correction or erasure of your data; to request transfer of your data to another party; and to object to the processing of your data or request that such processing is restricted.

    For full details on how we treat your information, including your rights, please see our Privacy Notice at www.hertford.ox.ac.uk/privacy or you can request a hard copy from our Development team. If you would like to exercise your rights, opt-out, or are dissatisfied with the way we have used your information, please contact us at development.office@hertford.ox.ac.uk or telephone +44 (0)1865 279400. You may also contact our Data Protection Officer at dpo@hertford.ox.ac.uk. If you remain dissatisfied, you may lodge a complaint with the Information Commissioner’s Office at: https://ico.org.uk/concerns/

  • View downloadable form

    Download form

  • 1: Your information

    We will check your details against the database and if you would like to provide the name of your partner/spouse, we may use it to send joint event invitations/publications.

  • 2: Current addresses & contact preferences

    Home address

    Business address

    Contact preferences

    (You may, of course, opt-out at any time)


  • 3: Employment details

    We will use your employment details to tailor industry related communications, link you with students for careers advice and offer you events, or projects related to your professional interest’

  • 4: News & updates

  • 5: Events & feedback


    Please include details of capacity and the kind of event you could host.

Thank you for taking the time to complete this form. Please ensure all your details are correct before clicking 'Update Details' below.

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The personal data you provide will be used to Hertford College’s legitimate interests of alumni and supporter engagement, fundraising and stewardship. You can opt out at any time by contacting: development.office@hertford.ox.ac.uk. For more information on your rights, please visit our privacy policy.


Alumni

  • Hertford today
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    • Introducing Hertford
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    • John Donne Lectures
      • Susie Orbach (2020)
      • Mary Beard (2019)
      • Nick Clegg (2018)
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      • Frances O’Grady (2016)
      • Shami Chakrabarti (2015)
      • Tony Hall (2014)
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      • Mary Robinson (2012)
      • Toby Barnard (2010)
    • Neil Tanner and the Tanner Scheme
      • The Tanner Scheme
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      • The Tanner Research Project
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      • Simpkin
      • Simpkins (Simpkin II)
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    • 50 years of access
  • Publications
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    • Hertford Blog
      • Challenger banks rally to meet the coronavirus call
      • New rules – the Corona Sashay
      • Being an Olympian with no Olympics
      • Money, money, money
      • Floating in Pre-Lockdown Copenhagen
      • The Truth About the Housing Crisis
      • Hertford in the time of Corona
      • Rethinking Plastics
      • EnglishLit to LockdownLit in 2020
      • A Hertford Chemist in Lockdown
      • What can new digital currencies learn from COVID track & trace?
      • Doctors Made Invisible
      • Photography takes flight
      • Donating my hair to find a cure
      • Mentoring opens doors to Oxbridge
      • Why I’ll Be Embracing Failure in 2021
      • Who wants to be a politician?
      • Lawyer in the Loop
      • Life in the E Fast Lane
      • Isolation in the face of disease past and present
      • H is for Hawk
      • Running to cope with PTSD
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Study here

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  • Outreach with schools and colleges

Living here

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  • Eating here
  • Library & resources
  • Chapel & faith
  • Do what you love
  • Help is on hand

Our people

  • Our people

News, events and more

  • Our vision
  • News
  • Events
  • Hertford history
  • Rare books & Archives
  • International Programmes
  • Event bookings & graduation
  • Governance & legal
  • Vacancies
  • Visit us
  • Contact us

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Catte Street
Oxford
OX1 3BW


Tel: +44 (0)1865 279 400

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